Hi Parents!
Thanks for an incredible evening at the Pour Bros this week – we were blown away by the amount of support throughout the day and on site, with our final total for fundraising around $8,000 in a single day. These funds help us purchase lighting and sound equipment to raise the bar on our shows, fund our other ventures like the youth workshops, and most importantly keeping our ticket prices low – some of the lowest in the area.
Our 2023 Summer Youth performances are THIS WEEK! It’s hard to believe they are already here. I have a number of update things as we approach the shows for your information and also your help:
HYDRATION – Combine the temps with being in costumes and under lights and in small backstage spaces, it’s important that kids bring a water bottle with them. Make sure this is labeled with their name and that they are not leaving empty bottles around the shared spaces. However, hydration isn’t just during the time that they are at the theater, they need to up their water intake throughout the day in order to be well hydrated by performance times.
DESSERT RECEPTION – We host a dessert reception for the kids/audience between the two shows on Friday and Saturday (and then this remains available during Bedlam’s intermission). We ask for parent help in providing desserts, splitting this up by day – with 33 Pigs in charge on Friday and Bedlam in charge on Saturday. Desserts should be pre-bagged for individual servings in ziplocks or etc. We have learned that cookies/brownies work best for bagging (some years we’ve had people bring in cakes/pies and that’s hard to get in bags in a non messy way). They should not need refrigeration. All items should be to the theater on your assigned day by 5:30pm. You CAN bring things in earlier than the day of – just make sure to give to directors or myself being clear that items are for the dessert reception.
PARENT HELP – We are still in need of some additional help for performances – https://docs.google.com/document/d/1QD8zNAHUpd80bA6Oc3WJ7TYBB0qUh0HVTE_P5-QobQU/edit?usp=sharing NONE of the tasks will interfere with your ability to see the shows – I will take over ticket sales from you just before the shows start and if you’re helping with the water sales or desserts you can just head there right as the show/act finishes.
SHOW RECORDING – Arc Light records the Friday & Saturday performances and we will edit together an archival DVD copy that each family is given a free copy of. Understand that due to time constraints on editing for my schedule with back-to-back shows, typically the request form goes out after Madrigal in December for all the shows from our season at once. Also, we have a photographer, Natalie Fee, who comes in Thursday evening to take photos during the final dress rehearsal and she will have an order form available if you would like to purchase the photos she takes.
PREVIEW NIGHT – Directors will follow-up with more information about having a “test audience” come in to watch the shows during the week and give the kids some real reactions before the matinee performances. This can also be a great night if you want to take your own photos/video and bring the small kids without worrying about disrupting an audience.
MATINEES – Tickets for the general public for the matinees are available ONLY at the door. Especially the 10:30am performance of 33 Pigs has VERY limited seating.
TICKETS – Tickets for Friday & Saturday can be purchased at the door, via our Square site (click on “Store” above), or through the ticket pre-order envelope. The pre-orders can be turned in through Thursday June 22. ALL pre-purchased tickets will be held at the door for pick-up. There will also be some generic Arc Light merch available for purchase at the ticket table each night, INCLUDING our brand new PINS!
CINDERELLA – All Youth Show performers will be given sometime this week a free admission pass to come enjoy “Cinderella” in July.
STRIKE – No one ever wants to see the shows finish, but your directors will need lots of assistance on Sunday, June 25th to clean up from the shows and allow the “Cinderella” cast and construction teams to get started. Please reach out to directors to verify schedules and needs.
